Rental Property License Application Process

Property Inspection

After the City has reviewed the application for a permit or renewal, an inspection of the property will be scheduled. All exterior surfaces must be well maintained to prevent damage and deterioration. This is to include: painting, sealing, or the use of other means to create a weather-tight exterior. Maintenance shall be performed in a skilled manner with approved methods and materials. The inspection is intended to provide an assessment of the general condition of the property and will consist of an inspection of the property’s structures and grounds. The following is a list of items that would typically be inspected:

Exterior Maintenance, Yards

• No high weeds and grass (in excess of 12 inches), unsanitary conditions, debris, junk vehicles, etc.
• Property maintained free of rodent infestation and accumulated debris or trash.

Foundations, Roof, Walls

• Structurally sound without holes or gaps
• Masonry is to be maintained, free from broken or missing brick, rock, stucco, or mortar.

Stairways, Porches Decks, Balconies

• Evenly spaced steps with firmly anchored hand and guard rails
• Egress routes to be maintained clear and safe.

Windows, Doors, Chimneys

• Secure doorframe molding that is weathertight and rodent-proof; free of loose, broken, or deteriorated materials
• Window and door screens to be maintained and secured.

Painted Surfaces

• Weather protected and intact with non-peeling, chipping or flaking paint that is free from rot.
• Address Numbers must be posted to be visible from the street on which it is addressed.

Fences & Accessory Structures

• No broken or missing parts in fencing. Fences must be maintained square and plumb, so as to not lean.
• Accessory Structures must be maintained by the same exterior standards as the home which it serves.
• Compliance with the 2009 International Property Maintenance Code

Failed Inspection

If the property fails the inspection, the Property Owner is responsible for correcting the violations and will be given a reasonable time frame in which to correct the violation. Life Safety violations (imminent threats) must be resolved immediately. Critical violations (potential threats) must be isolated from the tenant within 72 hours and repaired within a reasonable time period. After the violation has been corrected, the City of Stafford will conduct a re-inspection.

Issue Permit

After application and a passed inspection, the City will issue the property owner a Permit to operate the property as a rental unit. The Permit is valid for one year from the date of application. The City must be notified if a change in tenant occurs during the year.

Permit Renewal

All Permits are valid for one year from the date of issuance. Please check the Permit periodically to ensure that it is current. We encourage you to apply for a renewal at least 30 days prior to the expiration date of the Permit. The City will accept Permit renewals up to 60 days in advance of Permit expiration. Late fees will be accessed to expired or late registrations.